513-813-5993
myfleetus@gmail.com
myfleetus@gmail.com
Service Areas:
Driver Safety Compliance
Maintain required documents, including:
Ensure all records comply with FMCSA standards and are audit-ready.
- Commercial Driver’s License (CDL) verification.
- Medical Examiner’s Certificate (DOT Physical).
- Motor Vehicle Records (MVRs) for the past 3 years.
- Previous employment verification.
- Road test certifications and safety performance history.
Ensure all records comply with FMCSA standards and are audit-ready.
- Administer pre-employment, random, post-accident, return-to-duty, and follow - up tests.
- Conduct FMCSA Clearinghouse queries to check for prior violations.
- Provide ongoing compliance monitoring for drug and alcohol programs.
- Conduct comprehensive background checks, including criminal records, safety performance history, and MVR reviews.
- Verify employment history and driver qualifications to ensure regulatory compliance.
- Clearinghouse Account Management:
- Set up and manage your FMCSA Clearinghouse account.
- Annual Clearinghouse Queries:
- Perform annual limited queries for all CDL drivers.
- Conduct full queries if limited queries indicate violations.
- Pre-Employment Clearinghouse Queries:
- Conduct full queries before onboarding any new CDL driver.
- Driver Consent Management:
- Obtain and track driver consent for full queries.
- Record-Keeping:
- Maintain query records for at least 3 years for audit purposes.
- Violation Resolution:
- Notify drivers of any violations and assist in resolution steps if applicable.
- Retrieve and review MVRs for all drivers annually.
- Analyze driving history to verify compliance and identify risks.
- Maintain MVRs in Driver Qualification Files (DQFs).
- Commercial Driver’s License (CDL): Valid and properly endorsed for the type of vehicle or cargo (e.g., HazMat, Tanker).
- Medical Examiner’s Certificate: Proof of valid DOT physical exam.
- Driver’s Daily Logbook - Paper logs for 7 days (if applicable).
- Vehicle Registration: Current registration card for the CMV.
- Cab Card: Proof of IRP registration for interstate operations.
- Annual Vehicle Inspection Report: Proof of a valid annual vehicle inspection, required by FMCSA.
- Lease Agreement: For leased vehicles, a copy of the lease agreement between the motor carrier and the vehicle owner.
MC Authority Certificate:
- Certificate of Insurance (COI): Proof of valid insurance coverage.
- IFTA Decal and License
HazMat Documentation (if applicable):
- Valid HazMat endorsement on CDL.
- Shipping papers and placards for hazardous materials transport.
Vehicle Safety Compliance
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Maintenance Records Compliance- Keep detailed records of repairs, inspections, and part replacements.
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Registration Cab Card- Ensure IRP cab cards are active and accurate for interstate and intrastate travel.
- Assist with registration renewals and apportioned fee calculations.
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Annual Vehicle Inspections- Ensure vehicles undergo federally mandated annual inspections.
- Maintain inspection reports and records for FMCSA compliance.
Regulatory Compliance
- Assist with obtaining and maintaining USDOT and MC numbers.
- Update MCS-150 forms as required for biennial updates or operational changes.
- Ensure compliance with FMCSA’s New Entrant Safety Audit requirements.
- Provide mock audits and support for DOT inspections.
- Operating Authority (MC Number).
- USDOT Number registration and maintenance.
- Unified Carrier Registration (UCR).
- HazMat Permit and Endorsement assistance.
- BOC-3 Process Agent Filing.
Connecticut Permit
New York Highway Use Tax (HUT) Permit
Kentucky Permit (KYU Number)
New Mexico Permit
Oregon Permit
- Obtain Connecticut Highway Use Fee permits.
- Assistance with Connecticut Highway Use Fee permits.
- Ensure compliance with mileage tax requirements.
New York Highway Use Tax (HUT) Permit
- Obtain and maintain New York HUT permits for vehicles over 18,000 lbs.
- Assist with registration and renewal processes.
- Help with quarterly filing requirements.
Kentucky Permit (KYU Number)
- Register and maintain Kentucky Weight Distance Tax (KYU) permits.
- Provide guidance on quarterly tax reporting.
New Mexico Permit
- Obtain New Mexico Weight Distance Tax permits.
- Assistance with New Mexico Weight Distance Tax permits.
- Ensure compliance with vehicle-specific registration and filings.
Oregon Permit
- Obtain Oregon Weight-Mile Tax permits.
- Register and maintain Oregon Weight-Mile Tax permits.
- Assist with electronic weight-mile reporting and compliance.
- Assist with the annual renewal of IFTA licenses.
- Ensure timely ordering and delivery of IFTA decals for all vehicles in the fleet.
- Verify that every truck in the fleet has valid IFTA stickers and licenses.
- Prepare and submit quarterly IFTA fuel tax reports to avoid penalties.
- Help new trucking companies register for IFTA and understand reporting requirements.
- Provide support during IFTA audits to ensure compliance.
- Help clients file the HVUT Form 2290 for vehicles weighing 55,000 lbs or more.
- Ensure timely payment of HVUT to avoid penalties.
- Provide assistance in obtaining and managing the HVUT Schedule 1, required for IRP registration.
- Assistance with setting up a new IRP account to ensure proper registration for interstate operations.
- Ensure all vehicles have valid IRP cab cards listing authorized jurisdictions for operation.
- Manage annual renewal of IRP registration and ensure accurate apportioned mileage reporting.
- Add or remove vehicles to/from the IRP fleet account as required.
- Help file mileage and jurisdiction usage reports to maintain compliance with IRP regulations.
- Assist with obtaining single-trip or annual oversize/overweight permits.
- Coordinate with state transportation departments to determine route restrictions.
- Provide mapping services to identify safe and legal routes for oversized loads.
- Help with pilot car or escort vehicle requirements where applicable.
- Ensure compliance with axle weight, height, width, and length regulations.
- Temporary permits for vehicles not registered in a state.
- For non-IFTA-registered vehicles operating temporarily in a state.
- AMonitor and improve CSA scores by addressing violations and implementing corrective actions.
- Provide detailed reports on safety performance trends and recommendations.
Maintain organized and accessible records for audits.
Assist clients in preparing for FMCSA or DOT audits.
Assist clients in preparing for FMCSA or DOT audits.
- Review inspection and crash data for inaccuracies.
- File DataQ requests to challenge incorrect records, such as:
- Faulty roadside inspections.
- Non-preventable crashes incorrectly recorded.
- Violations assigned to the wrong carrier or driver.
- Track resolution of submitted challenges.
- Track and manage all tickets and citations issued to drivers or the company.
- Ensure timely resolution to prevent legal or regulatory penalties.
- Coordinate with attorneys or legal experts to contest tickets in court, if necessary.
- Help drivers understand their rights and obligations related to citations.
- File DataQ challenges for citations issued in error or associated with incorrect inspections or violations.
- Maintain documentation of resolved citations for audits.
- Educate drivers on handling citations promptly.
- Provide guidance on payment, contesting, or mitigating the impact of tickets.
- Update Driver Qualification Files (DQFs) and MVRs to reflect resolved citations.
- Track resolved tickets to ensure compliance during FMCSA or DOT audits.
Insurance Service
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Insurance QuotesResearch and provide the best insurance options for trucking companies. -
Coverage AssessmentEnsure policies meet the specific needs of the fleet, including liability, cargo, physical damage, and more. -
Policy Setup and RenewalAssist with setting up new policies or renewing existing ones. -
EndorsementManage all policy changes, including:- Adjusting limits, deductibles, or coverage radius.
- Adding or removing drivers and trucks as needed.
- Ensuring terminated drivers and trucks are promptly removed to keep policies up to date.
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Payment Monitoring and ControlMonitor on-time payments for insurance policies to prevent lapses in coverage. -
Payment Issue ResolutionAddress and resolve payment issues with credit cards or ACH transfers to ensure successful insurance payments.
Claim Support
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Claim Filing AssistanceGuide clients through the process of filing claims with their insurance providers. -
Claim Tracking and Follow-UpMonitor the progress of claims and follow up with insurers to ensure timely resolution. -
Claim DocumentationHelp clients prepare and submit required documentation for claims. -
Dispute ResolutionAdvocate for clients in case of claim disputes, ensuring a fair outcome.
Regulatory Assistance
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Certificate of Insurance (COI) ManagementIssue and manage COIs for clients to meet regulatory and customer requirements. -
Regulatory Compliance ReviewsEnsure policies meet FMCSA, DOT, and state-specific requirements. -
Insurance Verification for ComplianceVerify that insurance policies fulfill minimum liability and coverage requirements. -
Assistance with BMC-91/BMC-91X and RMIS FilingsSupport clients with the necessary filings to maintain regulatory compliance.
ELD Outsourcing
We help trucking companies stay compliant with logbook requirements and electronic logging device (ELD) regulations. Our ELD support, ensures that your hardware is set up correctly and your logs are managed accurately — so you avoid violations and stay on the road.
How Our Service Works:
At MyFleet Solutions, we provide a seamless and comprehensive outsourcing experience by assigning a dedicated team of specialists to manage your safety and insurance needs.
Every company we serve is assigned a team of four highly skilled professionals:
- Safety Account Manager
- Driver Compliance Specialist
- Insurance Specialist
- Insurance Claim Specialist
Get in Touch
Reach out with any questions — we’re here to help.
Request ELD Support
Our team will get back to you with setup and compliance support.
Request Insurance Services
Our specialists will assist with quotes, policy management, endorsements, and claims.
Request Safety Services
Our team will help with driver files, vehicle compliance, and regulatory requirements.
Get in Touch
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